Treat every vehicle like a revenue asset—know where it is, its condition, and when it needs service
Keep inspections, PM schedules, and compliance records in one live system so dispatch can plan with confidence and maintenance can prevent downtime before it hits the route.
"Fleet health is operational capacity. Managing it well directly increases stops per day and revenue reliability."
Fleet Dashboard Video Demo
Real-time vehicle tracking & compliance
Why Fleet Leaders Run This Daily
Fleet management that prevents problems before they cost you money
Prevent Breakdowns
Maintenance scheduling beats emergency downtime. Know when service is due before you're stranded on the side of the road.
Improve Readiness
Know what vehicles are route-ready before dispatch assigns work. No more morning surprises about what's actually available.
Document Inspections
Keep records clean for accountability and compliance. Every DVIR timestamped, signed, and searchable.
The 6:30 AM Readiness Gamble
It's 6:30 AM. Your driver grabs a paper DVIR form, walks around the truck, checks a few boxes, signs at the bottom, tosses it on the passenger seat, and drives off.
At 10 AM, the truck breaks down. Low tire pressure that should have been caught during inspection. The driver calls: "I checked it this morning, I swear."
Meanwhile, your DOT annual inspection expired three days ago. You didn't notice because the reminder was on a sticky note that fell off the wall calendar.
When readiness is manual, downtime is inevitable.
How Fleet Visibility Stays Current
From vehicle setup to proactive maintenance
Create Profiles
Set up vehicle profiles with inspection and maintenance intervals
Generate Reminders
System creates automatic reminders and maintenance tasks
Track Work
Log work history, receipts, and downtime per vehicle
Report
Analyze fleet reliability, cost drivers, and trends
Give Every Vehicle Its Own Command Center
DVIRs, maintenance history, fuel logs, and driver assignments — all organized per vehicle
See Everything Expiring in the Next 90 Days
DOT inspections, registrations, insurance policies, spill kits, and driver certifications. All tracked with automatic alerts before deadlines.
- Automatic alerts 30, 14, and 7 days before expiration
- Dashboard view of all upcoming compliance deadlines
- Document storage with easy retrieval for audits
- Driver certification tracking (CDL, medical, training)
Fuel Economy by Vehicle
Last 30 daysTrack Fuel Costs Per Vehicle
Log fuel purchases with receipts. See which trucks are costing you the most. Identify inefficient vehicles with declining MPG trends.
- Fuel log per vehicle with date, gallons, cost, location
- Photo uploads for fuel receipts
- MPG calculations and trending over time
- Monthly fuel cost reports by vehicle
Mark Hernandez
Operations Manager, Midwest Portable Services • 12 vehicles
"We were drowning in paper DVIRs and missed a DOT inspection that cost us $2,500 in fines. Since switching to PortaPro, every inspection is timestamped and archived. We get alerts 30 days before any compliance deadline. Haven't missed one since."
Fleet Management FAQs
Stop Running Your Fleet on Hope. Get Real-Time Visibility.
Digital DVIRs, preventive maintenance tracking, fuel logs, and compliance alerts — all in one platform.